Policies of the Diocese of Reno Resource Center

Hours of Operation:

The Diocese of Reno Resource Center is open Monday through Friday 8:30 am to 4:30 pm unless otherwise noted.

Requirements for Use:

Before you are permitted to borrow material from the Resource Center you will be asked to sign an agreement similar to the following:

I agree to be responsible for all items borrowed from the Diocese of Reno Resource Center in my name, including items borrowed by others with my consent.  I promise to comply with all library rules and policies both present and future, and to give prompt notice of change of address, phone number or other contact information.

·        There will be an annual fee of $60.00 per parish or school for use of the Resource Center.  This fee will allow us to order new resources, as suggested by parishes and the Pastoral Center, and are approved by the director.  It will also allow us to keep the resources and the Center as a whole in a suitable working condition. 

·        There will be an annual fee of $10.00 for individual borrowers.

·        A parish contact person must be provided.  This individual will receive any notice for late fees or damages.           

·        Failure to sign this agreement will mean you will not be permitted to use the Resource Center. 

·        Identification is required. A driver's license or student ID is preferred, however, any other official ID.

Loan information:

1.      All material will be released for 3 weeks.  If material is being returned through the mail it must be postmarked by the date due.

2.      Material may be renewed once if there is not a waiting list for the title.

3.      Current issues of periodicals do not circulate.

4.      Non-current periodicals may be checked out for one week and may not be renewed.

The director may establish the loan period for special collections, materials which are temporarily in great demand, such as for student projects, or materials added to the collection which are in a new format, e.g., computer software.

There is no limit on the number of items a patron can borrow at one time, with one exception -- two items on a subject is the limit for a known school assignment.

Requests to mail material:

Requests for material to be mailed need to be made by phone or e-mail.  Material being mailed will be sent the day of, or day after the request has been received/read.  If the requested material is not available notice will be given the day of the request and the borrowers name will be placed on the hold list.  The Resource Center will pay for mail-outs, user pays return postage.

Fines and charges:

Fines will be as follows:

An overdue notice will be mailed to the borrower the on the first day the material is overdue.  When the material is 30 days overdue a notice will be sent informing the borrower that their ability to use the Resource Center will be suspended until the fine is paid and the material is returned or replaced. 

If the material needs to be replaced, a bill will be sent for the material with the cost of replacement of the material and a service charge for processing, cataloging and postage.  The cost for replacing out of print resources will be based on the price of the available equivalent.

Music:

Music pieces are numbered and broken into sets.  Each set is checked out as a unit.  Each set will be checked for completeness when it is checked in.  If the set is missing pieces the borrower will be charged the replacement cost.

Diocesan Conference Music Policy  

Any music that has been newly purchased for the conference choir for that years performance may be purchased from the Conference.

Any music that has been checked out of the Diocesan Resource Center must be returned and is not to be sold.

All music that is turned over to the Diocesan Resource Center at the end of each years Conference becomes the property of the Resource Center, and well be governed by its policies.

Damaged materials:

If materials are damaged so as to be judged by the Resource Center as being unsuitable for the collection, the patron must pay the replacement cost. A notice of these charges will be sent to the borrower; a notice similar to the following:

Dear____________________________

At the time a patron borrows materials from Resource Center collection, the patron assumes the responsibility for the care and timely return of the materials. Recently materials checked out in your name were returned to the Resource Center damaged beyond the point of being usable in the Resource Center’s collection. The titles and costs of these materials are listed below:

---------------------------------- $---------

Your assistance in clearing this matter promptly will be appreciated and will be necessary in order to retain your borrowing privileges.

Thank you in advance for your prompt response to this matter.

Sincerely,

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